Company Description

Born from a small restaurant in the New Orleans Mid-City neighborhood, The Ruby Slipper Restaurant Group has grown to 26 restaurants throughout the Southeast (and is still growing!). Our sister concepts, Ruby Slipper and Ruby Sunshine, are focused on bringing the spirit and soul of New Orleans to brunch.

Summary of Position:

Our Administrative & Accounts Payable Assistant is responsible for overall Home Office activities, including but not limited to receptionist and administrative support duties. Responsible for directing and coordinating office services including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings/conferences/lunches/etc. This position also has some Accounts Payable responsibilities.

Duties & Responsibilities:

• Handle receptionist duties, including answering the phone, answering doorbell, greeting visitors, receiving packages and shipments, retrieving mail from restaurant and distributing to correct dept/employee.
• Directly handle guest requests and needs collaborating with location restaurant management.
• Assist Marketing/HR in coordinating special employee events and recognition programs.
• Maintain office supply inventories.
• Maintain and track movement of physical computer inventory with IT vendor.
• Maintain company-wide access to buildings and software/systems.
• Manage accounts payable email daily
• Address vendor inquiries via email and phone with a sense of urgency

Experience and Skills:

• 3+ years of Administrative Assistant experience in a fast-paced environment
• Advanced knowledge of Microsoft Excel
• Experience with accounting software and accounts payable systems
• Excellent written and verbal communication skills
• Must be able to effectively communicate with all levels of internal and external contacts
• Ability to work independently and multi-task in a fast-paced team environment
• Discrete concerning confidential or sensitive information
• Detail oriented and organized
• Self-motivated, proactive, and forward-thinking
• Capable of being persistent when necessary, with diplomacy and tact
• Maintain a positive attitude and willingness to work with all team members.

Ruby ’s Competitive Benefits Include:

• Medical, Dental and Vision Benefits
• Company provided Life Insurance Benefits
• Paid Time Off
• 401K Plan with Ruby match